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Executive Board Meeting
Fourth Quarter Report
Radisson Paper Valley Hotel , Appleton, WI
October 25, 2002
Executive Committee
Chair: Wayne Frost, CMfgE C-186
Chair-elect: Mark Hoh C-045
Treasurer: Chris Riegel, CMfgE, PE C-080
Secretary: Rich Austin C-264
Joe Kraft C-045 Vern Castle, CMfgE, PE C-011
Ron Vander Weerd, CMfgE C-175 Bryon Jorgenson C-172
Charlene McCullen C-045 Mike Gallagher C-075
Tom Linn C-004 Carl Brown, CMfgE C-264
Barb O’Neil, CMfgE C-045 Don Williams, CMfgE, PE C-075
John Ruegg C-162 Scott Volk, CMfgT C-400
Naomi Brill C-011 Carolyn Walker C-238
Frank Trcka, CMfgE, PE C-080 Cary Peterson C-222
Elaine Vavra C-222 Glen Pullin, CMfgT C-186
John Machovec, CMfgT C-194 Cary Petersen C-222
Leon Nelson C-011 Dr. Teresa Hall, CMfgE C-186
Excused Absence:
Vern Stumpenhorst C-194 Nelson Kraschel C-225
Bill Schwinke C-186 Bill Sharpe C-186
Guest in Attendance
Bruce G. MacKender Member Relations Manager
Chair Wayne Frost, CMfgE called the meeting to order at 8:00 a.m.
1.0 Roll Call R. Austin
Roll Call was taken and a quorum was determined to be present.
2.0 Presentation of Minutes, February 9, 2002 R. Austin
Minutes were read. A Motion by T. Linn and seconded by J. Kraft to accept the minutes as read, the Motion carried.
3.0 Treasurer's Report C. Riegel
C. Riegel presented the Treasurer's report. . T. Linn made a Motion to accept the Treasurer's Report as presented, seconded by J. Ruegg. The Motion carried. A 36.5 cents mileage rate was given.
4.0 Committees Reporting to Chair-Elect M. Hoh
4.1 Professional Development C. Brown
. Planning half day training covering Career Mentoring, Certification and the MEP Program.
4.1.1 Certification /Career Mentor C. Brown
Developing a feedback mechanism in conjunction with State coordinators and MEP coordinators, for successful and innovative programs and delivery methods for professional development. Carl Brown has put together the Career Mentoring and Life Long Learning portion of the workshop
4.1.2 Technical Programs B. Schwinke
4.1.3 Continuing Education B. Schwinke
Bill Schwinke is developing the MEP portion of the program. This is completed for the workshop.
4.2 State Coordinators M. Hoh
4.2.1 Nebraska S. Volk
There has been both successes and struggles for the Nebraska / Dakota chapters this year, Chapter 400 a concern, Chapter 386 bright spot. The Nebraska / Dakota chapters will be well represented at the COC, although annual meeting costs continue to be a major concern for the chapters
4.2.2 Wisconsin/Upper Michigan C. McCullen
Most of the Wisconsin Chapters have been active this year. Forming Chapter 423 to became a Senior Chapter certified at fall COC Chapter 428. C96 La Crosse is celebrating their 50th year as a Chapter
4.2.3 Iowa G. Pullen
We started the year with 8 chapters and will end the year with one less. Cedar Rapids Chapter 71 has merged with Waterloo Chapter 186 as of 1 Oct 02. 50% of the Iowa chapters returned surveys requested earlier in the year. This information will be shared in the State Coordinators Meeting
4.2.4 Minnesota B. Jorgenson
The majority of Minnesota's Chapters are in good condition with the exception of C292 - Mankato. In general, the Minnesota chapters are having good technical program attendance, but volunteerism, as a whole is still a problem. Half of the chapters are experiencing some problems filling or maintaining their slates of elected officers; some are also experiencing financial challenges as well. Chapter 292 continues to be in need of special attention. Several of the chapters are low on funds, and are concerned about financial survival of the chapters.
4.3 Strategic Planning V. Castle
Over half Chapters who responded were interested in getting assistance for developing or re-developing their Chapter Strategic Plan. There was no response from two thirds of the Chapters to a request for their Strategic Plan. The Management 101 & 102 Workshop Leaders have been asked to spend some time in their Workshops to give the attendees help in putting together practical and attainable Chapter Strategic Plan with pointers to assist all of the Chapters to meet both their ongoing goals and that of SME International.
4.4 Officer Nominating Committee J. Ruegg
Two good candidates chosen for Secretary, Glen Pullin, CMfgT and Scott Volk, CMfgT
5.0 Committees reporting to the Treasurer C. Riegel
5.1 Academic & Student Development - Faculty & Students T. Hall/E. Vavra
Hall provided a report included in the annual report. In September 2002, an email was sent to all faculty advisors in Region 9 reminding them to send in chapter officer forms, encouraging COC attendance, and included a description of COC and the workshops.
5.2 Academic & Student Development - Sr. Chapter Liaisons L. Nelson
Nelson noted his report and that his workshop ready to go. He a
6.0 Committees reporting to the Secretary R. Austin
6.1 Database Information - Directory V. Castle
Trying to get the entire necessary Chapter information was a difficult problem encountered and had the greatest effect on getting the required information for dissemination needed to provide an accurate tool
6.2 Bulletin W. Frost
Barb O Neal has accepted this position.
6.3 Image Enhancement - Electronic Communications B. Sharpe
Sharpe set up a page for online registration for the fall conference. Working on a page for constitution and by laws online.
6.4 Historian D. Williams
Williams commented that Chapters are going electronic making it harder to keep a good historical record for the region. He restated a request for good hard copy material.
7.0 Committees reporting to the Chair W. Frost
7.1 Leadership Training Coordinator J. Kraft
Kraft noted this
7.2 Special Activities N. Kraschel
Kraschel; ICN night featuring Iowa State’s virtual reality cave was very well received. The program was presented at the RCC spring meeting.
7.3 Membership Retention J. Machovec
Machovec plans on contacting chapter chairs to identify the individuals affecting membership retention within the chapters.
7.4 Membership Recruitment J. Machovec
Region 9 is at 4855 members or 96% of 2000 numbers. Working on a more compact report and getting company involvement to support membership growth
7.5 Honor Awards M. Gallagher
Solicitations were sent out for nominations for the SME International Award of Merit, SME Outstanding Young Manufacturing Engineer, and Region 9 Olin Simpson Award of Merit. Input needed by July 1, 2002.
7.6 Constitution/By Laws F. Trcka
Trcka reminds everyone that the S.O.P. is only a guideline and can be changed by the Executive Committee at anytime.
7.7 Chapter Advisors F. Trcka
The last year has been a tough one for many chapters. There is an ongoing problem trying to fill the various officer positions. People seem to be busy with numerous activities and they are reluctant to volunteer for their S.M.E. chapter. I encourage each one of you to make an effort to bring a new person onto your board.
7.8 2002 Host Committee B. O’Neil*
7.9 2003 Host Committee / Site Tour Cary Petersen
On behalf of the SME members in Chapter 222, Southeast Nebraska, I would like to invite everyone to the 2003 COC in Lincoln, NE on October 10 & 11, 2003. We are excited about hosting this event in Lincoln, and hope that you will make plans to attend. We have made reservations for COC to be held at the Holiday Inn-Downtown, which has easy access from Lincoln Municipal Airport and Interstate 80. We believe the accommodations will be to your liking. We have set up 2 tours. The first will be at the Kawasaki Motors plant that produces Jet Ski watercraft, ATVs, motorcycles and the new rail car plant. The afternoon tour is of Speedway Motors, which includes a car and engine collection like know other.
7.10 2001 Financial Audit Report T. Linn
Linn presented his report and considering the high number of expense reports and the number of transactions reviewed, it was concluded that the financial records have been maintained in an acceptable manner, and that the Treasurer, Mark Hoh, did an outstanding job. Audit performed 1/26/02 in Green Bay. Revised expense form to be ready by the next S.O.P. Chair and Treasurer approved by each other.
8.0 International Directors Report R. Vader Weerd
Ron’s report presenting actions at the meeting submitted. Dick Smith, RCC Chair and Wayne Frost 2002 Innovation sub-committee chair presented their latest plan to streamline and enhance SME’s local member and member engagement infrastructure. The report was accepted as informative and the Board asked that additional study be made for discussion at the November Meeting
9.0 International Committee Reports W. Frost
9.1 International Director Nominating Committee V. Stumpenhorst
Submitted.
9.2 Region Chair Committee (Meeting 5/02) W. Frost
Wayne Frost 2002 innovation sub-committee chair presented their latest plan to streamline and enhance SME’s local member and member engagement infrastructure. He felt the presentation went well. Frost noted reduced funding in 2003 to Regions. The importance of chapters was recognized. The focus is on engaging chapters. SME will be adding two member relation’s managers to provide additional support to chapters. Three sub committees were active involving Student Chapters, Region receivership, and a 2002 visionary committee with the last recommending closing regions
.10.0 Old Business W. Frost
10.1 C.O.C. Requests R. Austin
10.1.1 2002 Appleton – Approved
10.1.2 2003 Lincoln – Approved
10.1.3 2004 La Crosse - No commitments to contracts to be made.
11.0 New Business W. Frost
11.1 Presentation of preliminary 2003 budget M. Hoh
11.2 General discussion
Region 9 would have a scholarship with in Region 9 once the pledge is fulfilled.
A Motion by Tom Linn, that Region 9 to provide $5000 donation to SMEEF as a final installment of a $25000 required amount to establish for Region 9 a scholarship given with in Region 9, seconded by Carolyn Walker. The Motion carried
12.0 Review all assignments made W. Frost
13.0 Adjourn W. Frost
A Motion was made to Adjourn. The Fourth Quarter Region 9 Executive Board adjourned at 9:14 P.M.
Respectfully Submitted,
Rich Austin Wayne Frost, CMfgE
Secretary Chair
North Central Region 9 North Central Region 9