Executive Board Meeting Minutes
2nd Quarter 2003
Holiday Inn Lincoln-Downtown
Lincoln, NE 68508-1311
April 26, 2003
Executive Committee In Attendance
Chair: Mark Hoh C-045 Joe Kraft C-045
Chair-Elect: Chris Riegel, CMfgE, PE C-080 Frank Trcka, CMfgE, PE C-080
Treasurer: Rich Austin C-264 Wayne Frost, CMfgE C-186
Secretary: Glen Pullin, CMfgT C-186 Elaine Vavra C-222
Cary Petersen C-222 Carl Brown, CMfgE C-264
John Machovec, CMfgT C-194 Steve Sandlin C-239
Bryon Jorgenson, CMfgE C-172 Barb O’Neil, CMfgE C-045
Scott Volk, CMfgT C-400
Excused Absence:
Ramesh Shah, CMfgE C-186 Eric Dierks, CMfgT C-162
Rick Frye C-045 Louie Toutant C-002
Mike Gallagher, CMfgE C-075 Vern Castle, CMfgE, PE C-011
John Ruegg, CMfgE C-162 Charlie Bakey, CMfgE C-096
Bill Schwinke C-186 Don Williams, CMfgE, PE C-075
Carolyn Walker C-238 Vern Stumpenhorst C-194
Ron Vander Weerd, CMfgE C-175 Tom Linn C-004
Leon Nelson C-011 Wendy Stary C-335
Dennis Kremer, CMfgE C-175
Chair Mark Hoh called the meeting to order at 8:10 a.m.
1.0 Roll Call G. Pullin
Roll Call was taken and a quorum was determined to be present.
2.0 Presentation of Minutes, January 11, 2003 G. Pullin
Minutes were mailed out earlier and reviewed. J. Kraft made a Motion and seconded by R. Austin to accept the minutes as distributed, the Motion carried.
3.0 Treasurer's Report C. Riegel/Rich Austin
A verbal report was given by Rich Austin. J. Kraft made a Motion to accept the Treasurer's Report as presented, seconded by S. VOLK. The Motion carried. Rich reported a CD came due and was renewed.
4.0 Committees Reporting to Chair-Elect C Riegel
4.1 Professional Development C. Riegel
4.1.1 Certification /Career Mentor D. Kremer
No report
4.1.2 Technical Programs S. Sandlin
Steve is working on workshop content for COC and a newsletter.
4.1.3 Continuing Education B. Schwinke
No report
4.2 State Coordinators C. Riegel
4.2.1 Nebraska S. Volk
Scott reported that some chapters are doing very well and others are struggling.
4.2.2 Wisconsin/Upper Michigan C. Brown
Carl reported he would be concentrating on Chapter 75 to get them back on track.
4.2.3 Iowa R. Shah
A report was submitted by Ramesh and he will obtain chapters planned activities and distribute to all Iowa chapters.
4.2.4 Minnesota B. Jorgenson
Bryon reported many chapter chairs are repeating their offices and he will be working with chapter 292 to improve participation.
4.3 Strategic Planning W. Frost
Wayne reported a decision is expected at the annual meeting in May to proceed with the proposed new structure. Anyone wanting to provide feedback should contact Wayne. Wayne has contacted and requested info on chapter’s strategic plans. Best Practices from these plans will be shared at the COC.
4.4 Officer Nominating Committee W. Frost
Wayne reported a slate of officers would be provided per the SOP & SME Governance Documents. Several candidates have been identified as potential officers if needed.
5.0 Committees reporting to the Treasurer R. Austin
5.1 Academic & Student Development - Faculty & Students E. Vavra/W. Stary
Elaine reported that 1st quarter newsletter to faculty advisors was sent in Jan. Review of the Chronic Report is ongoing, as the due date was 15 Apr. Student reports not turned in yet - F77 no reports, University of Omaha, NE no reports, S-133 UW Madison no reports, S-207 no reports St Paul Tech College, S-225 St Cloud no financial, S-256 no annual report or financial UND, S-273 Southeast Tech no financial or annual report, S-299 U St Thomas no reports. If any one can help here please do.
5.2 Academic & Student Development - Sr. Chapter Liaisons E. Dierks
Eric submitted his report that addressed what does a Senior Chapter Liaison does.
6.0 Committees reporting to the Secretary G. Pullin
6.1 Database Information - Directory R. Frye
Rick submitted his report that indicated any new updates should be sent to him or Barb as they use the same database.
6.2 Bulletin B. O’Neil
Barb reported to the board she has sent out the 1st quarter bulletin. Barb will send out the electronic version of addresses to Chris. Moved bulletin deadline to June 15th due to annual meeting decision. Barb requested copy to be submitted in Word to avoid extra work and risk of errors.
6.3 Image Enhancement - Electronic Communications B. Sharpe
No report. Bill has informed Mark Hoh he cannot do this committee work anymore. Steve Sandlin will be handling the web page. There will be no Image Enhancement Workshop at the COC.
6.4 Historian D. Williams
Don submitted his report and requests chapters to submit Historical Records at the COC for judging. The board requests Historical Book award criteria from Don Williams to be published in the bulletin. This information needs to be sent to Barb O"Neil ASAP.
7.0 Committees reporting to the Chair M. Hoh
7.1 Leadership Training Coordinator J. Kraft
Joe passed out a "Workshop Equipment and Room Arrangement" form to be filled out by workshop leaders and returned to him ASAP. Joe requested a short description of what and how workshop leaders will present their workshops.
7.2 Special Activities C. Riegel
Chris reported no activities have been planned thus far.
7.3 Membership Retention L. Toutant
Louis submitted his report and is working to get ready for the COC workshop.
7.4 Membership Recruitment T. Linn
Tom submitted his report and is working with Headquarters to help prepare for the COC workshop.
7.5 Honor Awards M. Gallagher
Mike submitted his report and he would be soliciting nominations from the Region for future awards. July 1, 2003 is the target date to receive these nominations.
7.6 Constitution/By Laws F. Trcka
Frank will continue to monitor Region 9 compliance to the Society Governance Documents
7.7 Chapter Advisors F. Trcka
Frank and Scott have been working with chapter 194 & 400.
7.8 2003 Host Committee C. Petersen
Cary reported that the host committee has been meeting and will be ready to go. A Motion was made by F. Trcka to charge each delegate $75.00 registration fee for the 2003 COC. Seconded by J. Kraft. Motion carried. A Motion was made by F. Trcka to charge $65.00 for students and faculty advisors. Seconded by B. Jorgenson. Motion carried.
7.9 2004 Host Committee C. Bakey
No report given as this COC is on hold until after the Annual Meeting at the end on May 03.
7.10 2002 Financial Audit Report T. Linn
Tom submitted his report and it was concluded that the financial records have been maintained in an acceptable manner, and that the Treasurer, Chris Riegel, did an outstanding job.
8.0 International Directors Report R. Vander Weerd
Ron submitted a report that included highlights of board actions. Next meeting date is 30-31 May in Dearborn.
9.0 International Committee Reports M. Hoh
9.1 International Director Nominating Committee V. Stumpenhorst
Vern has informed Mark Hoh candidates are put together for this year.
10.0 Old Business M. Hoh
10.1 C.O.C. Requests G. Pullin
10.1.1 2003 Lincoln – Approved
10.2 Region 9 Scholarship (New $25,000.00 SMEEF Fund) C. Riegel
Chris reported the final approval for the R9 Scholarship is to be presented and voted on at the May 8-9 meeting of SMEEF. If approved, the line of preference should be reviewed for appropriateness. R9 should consider promoting the scholarship to the membership.
10.3 Interactive on-line meeting software C. Bakey/D. Kremer
Mark reported on this. He wanted to put this on hold for now.
10.4 AdHoc Committee on Plan B for COC 2003 F. Trcka
Committee Chair, Frank Trcka presented a report the committee developed if the Region structure changes Dec 31 03. Frank made a Motion to approve recommendation # 1, which invites four Past Chairman that would not normally be invited to the COC on 2003 and pay their expense up to $2,060.00 if the Region structure does change as proposed. Chris Riegel seconded. Motion carried. Frank made a Motion to approve recommendation # 2 with investigation into including a CD with pictures, which outlines a Commemorative R9 History Document creation not to exceed $1,000.00 expense if the Region structure does change as proposed. Rich Austin seconded. Motion carried.
11.0 New Business M. Hoh
11.1 International Family Scholarship J. Ruegg
No report
11.2 Innovative Funding Proposals C. Riegel
"Student Member to senior Chapter Member Retention Incentive"
Chris reported that R9 provides $10 incentive to each student chapter & $10 incentive to the graduating member that converts from student chapter to any senior chapter between May 1 to Nov 1. This is available to the first 100 valid applicants.
11.3 General discussion M. Hoh
Mark led the discussion on if R9 is no longer, what happens to the assets like charter, banner, records, computers, and dollars. Several options were discussed but no final decision as of yet.
11.4 Funding for chapters to attend COC M. Hoh
Wayne Frost made a Motion we provide a $500 scholarship to support chapters to attend the annual meeting for chapters with less than $5,000 in total assets on 31 Dec 02. Seconded by Rich Austin. Motion carried. State coordinators and Mark will make contact with chapters.
11.5 Bruce MacKender request G. Pullin
Glen asked for Bruce if R9 could financially support Glen attending the Annual Meeting. The board decided to let Headquarters pay Glen’s expense for helping Headquarters.
11.6 Train-the-Trainer training for the CMfgT Exam
A request was made by Bruce MacKender to discuss this opportunity. At this time, the board decided not to do this at this time.
12.0 Review all assignments made M. Hoh
13.0 Adjourn M. Hoh
A Motion was made by Joe Kraft to adjourn. Seconded by Chris Riegel. The Motion carried. The 2nd Quarter Region 9 Executive Board adjourned at 2:30 P.M.
Respectfully Submitted,
Glen Pullin
Mark HohSecretary Chair
North Central Region 9 North Central Region 9